How to record a Teams meeting, in Teams or on your Mac
In a Teams meeting, select More actions, then Record, choose what to record and select Confirm. On a work or school account the file goes to the organizer's OneDrive. If Record is missing for you, ask the organizer. To keep your own copy with a transcript, you can record the call on your Mac with Viddy: no bot joins, and you tell everyone you are recording and get consent where the law requires it.
Who can record a meeting in Microsoft Teams?
On a work or school account, you can record if you have an eligible license, your IT admin has turned recording on for you, and you are not a guest or from another organization. The organizer's recording policy must also be on, and the organizer does not need to be in the meeting.
On a Teams personal account, recording comes with a Microsoft 365 Personal, Family or Premium subscription. People in the call without one, and people on a Business or Enterprise plan, cannot start or stop a recording. Checked November 2026 on Microsoft's work account and personal account help pages.
- Licenses Microsoft lists for work accounts: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Microsoft 365 Business, Business Premium and Business Essentials.
- Can record: the organizer and people from the same organization.
- Cannot record: guests, people from another organization, and anonymous attendees.
- With Teams Premium or a Copilot license, the organizer can limit recording to organizers and co-organizers, add presenters, or allow no one.
How do you record a meeting with the Record button in Teams?
Use this method when Teams lets you record. Everyone in the meeting sees a notice in their Teams app when the recording starts.
- 1
Start or join the meeting
Open the meeting in Teams. On a phone, the controls are under More options instead of More actions.
- 2
Select More actions, then Record
In the meeting controls, select More actions and then Record. On a personal account the option is called Start recording.
- 3
Choose the language and what to record
Pick the spoken language of the meeting. To save sound only, choose Audio only in the Choose what to record list.
- 4
Select Confirm
Recording starts and every participant gets a notice. Microsoft notes that in some regions you need everyone's permission before you record them.
- 5
Stop the recording
Select More actions, then Recording, and choose Recording to stop it. Choosing Transcribing stops only the transcript and the recording keeps going.
Where do Teams recordings go?
On a work or school account, a meeting recording is saved to the organizer's OneDrive in a folder named Recordings, even if the organizer did not attend. A channel meeting goes to the team's SharePoint site, and a one to one or group call goes to the OneDrive of the person who selected Record.
The recording also shows up in the meeting chat and in the meeting's details in your Teams calendar. Checked November 2026 on Microsoft's storage page.
Do Teams meeting recordings expire?
Yes. On a work or school account, your admin settings decide when a recording expires. The organizer and co-organizers can open the recording, select the expiration date under the video and pick a new date or remove it, and an expired recording can be recovered from the recycle bin for up to 90 days.
On a Teams personal account, a recording expires 30 days after it is saved and is no longer available after that, so download it from the meeting chat if you want to keep it.
What does a Teams recording leave out?
Teams records audio, video and screen sharing. Microsoft lists what it does not capture, so check this before you rely on the recording.
- More than four people's video at the same time.
- Whiteboards and annotations, and shared notes.
- Content shared through an app, and videos or animations inside PowerPoint Live.
How do you record a Teams call on your Mac with Viddy?
Nothing is added to the Teams meeting. Viddy records your screen and microphone, and the Teams audio your Mac plays carries the other people's voices.
Tell everyone in the call that you are recording before you start, and get consent where the law requires it. If the organizer has turned recording off for the meeting, ask before recording any other way.
- 1
Install Viddy and allow access
Get the app from the download page and sign in with your Google account. macOS asks for Screen Recording and Microphone access; allow both, then quit and open Viddy again so the screen permission takes effect.
- 2
Check that other people's audio is on
In Preferences, Record other people's audio is on by default. Leave it on, so the voices coming out of Teams end up in the video and the transcript.
- 3
Choose Screen, not Window
Select Screen to record the whole display with the Teams window on it, so the call's sound comes with it. Say a few words before the meeting begins and watch the mic level meter in Viddy move.
- 4
Say you are recording, then start
Once everyone has agreed, click record or press Cmd+Shift+R. Cmd+Shift+P pauses during a break, and that time is not in the video.
- 5
Mark moments while you talk
Press Cmd+Shift+I when something important is said, or Control+N to type a quick note such as "budget approved". Viddy stores the second you pressed the key with each one.
- 6
Stop and open the video
When the meeting ends, use Stop on the floating bar or the same Cmd+Shift+R keys. The transcript is made on your Mac, and with uploads set to While recording the share link is ready at once.
How do you find what was said in a recorded Teams meeting?
Open the recording in Viddy and search the transcript, or click a line to jump to that second. The moments you marked and the notes you typed sit on the timeline as dots, so the decision you flagged at minute 34 is one click away.
To ask questions about the meeting, connect Viddy once to Claude, Claude Code or Cursor through MCP with your own account. Ask "what did we decide about the launch date in this morning's Teams call?" and it reads the transcript and your notes and answers with the times things were said.
Should you record with Teams or with Viddy?
Use Teams when you have the license and permission and your organization wants recordings in OneDrive or SharePoint with a notice to everyone. Use Viddy when you want your own copy with a transcript and marked moments you can ask Claude about, and everyone in the call has agreed to be recorded.
- Teams: eligible license, admin policy on, same organization as the organizer, saved to OneDrive or SharePoint, expiry set by your admin.
- Viddy: a Teams call on your Mac once everyone agrees, no bot in the meeting, transcript made on your Mac, moments and notes pinned to the second.
- Viddy transcripts are English only and do not say who is speaking.
Can you record a Teams call in the browser without installing anything?
If your call is open in a Chrome or Edge tab, open Viddy's browser recorder, choose Tab and pick that tab so its sound is recorded. Tell everyone in the call that you are recording, and turn your mic on so your own voice is included.
The video uploads while you record, so the link is ready as soon as you stop.
Free or Pro
The free plan includes a monthly amount of recording. Pro removes the limit. Start free. Pro is $100 a year, or $10 a month.
| Feature | Free$0 | Pro$100 a year |
|---|---|---|
| Recording | 5 hours a month | Unlimited* |
| How long recordings are kept | 12 months | No time limit |
| AI task lists | 20 a month | |
| Live caption credit | Your own Deepgram key | 100 minutes included, or your own key |
| Share links, transcripts and timestamped notes |
* Fair use applies, and is printed on the pricing page.
Questions
Why is the Record button greyed out or missing in Teams?
Usually because you are a guest or from another organization, your license is not on Microsoft's list, or your IT admin has not turned recording on for you or the organizer. On a personal account you need a Microsoft 365 subscription. Checked November 2026 on Microsoft's Teams help pages.
Can a guest record a Teams meeting?
Not with Teams. Microsoft says guests, people from other organizations and anonymous attendees cannot start a recording. Ask the organizer to record, or, if everyone agrees, record the call on your own Mac with Viddy.
Does Teams notify people when you record?
Yes. Everyone gets a notice in the Teams desktop, web or mobile app as soon as a recording starts. Viddy records on your Mac and no bot joins, so tell everyone you are recording and get consent where the law requires it.
Can I record a Teams meeting with a free account?
Microsoft's personal account page says recording is available to Microsoft 365 Personal, Family or Premium subscribers, and participants without a subscription cannot start or stop one. Viddy records the call on your Mac with any Teams account. Tell everyone you are recording first.
Who owns a Teams meeting recording?
On a work or school account the organizer owns it, and by default only organizers and co-organizers can download or delete it. Guests and outside attendees can watch it only if someone shares it with them.
Can I record only the audio of a Teams meeting?
Yes. When you select Record, choose Audio only in the Choose what to record list before you select Confirm. Viddy records the screen with the call audio, and the transcript lets you find any part by what was said.
What happens if the person recording leaves the Teams meeting?
On a work account the recording keeps going, and it ends when the last person leaves. On a personal account the recording stops when the person who started it leaves.
Does Viddy join the Teams meeting as a bot?
No. Nothing joins the call. Viddy records your Mac's screen, your microphone and the sound your Mac plays, so it works with any meeting app.
Related
Record Google Meet
The built-in record button, and how to record a Meet call on your Mac.
Record a Zoom meeting
Zoom's local and cloud recording, and how to record a Zoom call on your Mac.
Screen record on Mac with audio
The free built-in way, and how to get your mic and your Mac's sound in one video.
Video transcription software
Record a video and get a timestamped, searchable transcript that Claude can read.
Record your next Teams meeting on your Mac
No bot joins the call. Tell everyone you are recording, mark the moments that matter while you talk, then ask Claude what was decided.